KEY RESPONSABILITIES 

Expert Sourcing and Posting:

• Conduct targeted searches for qualified experts on internal and external databases, professional networks and specialized expert platforms, in line with project requirements.
• Publish and monitor expert announcements on relevant professional networks, specialized platforms and donor portals.
• Ensure timely updates and follow-up to maintain a strong pipeline of potential candidates.

Candidate Selection and Coordination:

• Coordinate with project teams to validate profiles, assess candidatures and manage communication with identified experts.
• Schedule and conduct interviews, evaluation and reference checks for shortlisted experts, ensuring smooth coordination between candidates, internal teams and project partners. 

Offer and Contract Administration:

• Prepare offers, related required documentation and/or consultancy agreements in line with company and Donor contracts guidelines. 
• Coordinate internal approval workflows and distribution of information within the various departments.

Compliance and Checks:

• Support the administration of pre-engagement checks, including verification of references, degrees, and professional experience, ensuring compliance with donor regulations and internal quality standards.

Database and Reporting

• Maintain accurate candidate and project records in the recruitment system. Generate and review reports to ensure data quality and process transparency.

Stakeholder Communication

• Act as a point of contact for candidates and project managers, providing timely updates on recruitment status, documentation and administrative processes.

Client and Expert Relations

• Demonstrate responsiveness to evolving project needs. 
• Build positive relationships with external partners and experts to ensure satisfaction and long-term collaboration.

QUALIFICATIONS AND KEY SKILLS  

• Experience in recruitment or project administration, ideally within EU-funded projects or international development consultancies;
• Familiarity with EU procurement rules and technical assistance frameworks (e.g., FWC, EDF, NDICI);
• Strong organizational and multitasking skills with attention to detail;
• Excellent written and verbal communication skills in English; knowledge of French is an asset;
• Proficiency in MS Office and recruitment databases;
• Customer-oriented, proactive, and capable of managing competing priorities under tight deadlines;
• Sensitive to intercultural differences, corporate politics, and confidential data.

WHAT WE OFFER 

The opportunity to work in a truly diverse and multicultural organisation helping to make the world a better place with a full time, permanent contract  
Joining our team comes with more than just a job – it's an opportunity to be part of a global family. We offer a competitive salary package, recognizing and rewarding your hard work. As we thrive on innovation, you'll have the chance to learn and grow within a fast-paced company that has five offices worldwide. Engage with an international pool of colleagues, fostering a collaborative environment that encourages fresh ideas and diverse perspectives.