The Bid Manager is responsible for planning the tender and setting its strategic approach, with a specific focus on the technical part.
The Bid Manager acts as a central point for the tendering team by coordinating (planning, booking, briefing, meeting) and managing (revisions, feedback, support, troubleshooting) both internal and external resources.
The Bid Manager supervises and coordinates the tendering process, from admin to technical and financial submission. S/he is also in charge of the subsequent clarifications or negotiations that may arise as part of the process.
The Bid Manager, in particular, guarantees that the bid coordinators, admin coordinators, consortium partners and subcontractors, services/operations contributors and any other external support shall produce their input on time and in conformity with the expected quality and the agreed scope of the tender. S/he will also manage the team by encouraging team spirit and a healthy, sustainable and balanced work environment

WHAT YOU WILL DO

Lead the bid coordination

List, plan, allocate and assign responsibilities to internal and external resources (operations, services and finance teams, freelancers with specific expertise, partners, subcontractors and suppliers)
Brief, coordinate and follow up on resources’ inputs
Report regularly to the Business Development Director
Support the consortium set-up
Inform operations, service heads and the HR manager about proposed team members
Debrief and provide constructive feedback during and after bid submission
Organise hand-over if the contract is awarded

Lead the bid writing

Develop and validate the outline of the technical offer
Coordinate and revise experts’ inputs
Support the bid writing process
Perform technical quality checks
Ensure regular checks by the Business Development Director and Business Development Manager

Contribute to bid’s administrative part

Contribute to bid’s financial part

Support budget preparation
Support budget negotiation
Prepare budget for validation by the Business Development Director before tender submission

Keep Business Development Team future-proof and continually improve its efficiency

Train, advise, give constructive feedback to bid coordinators
Develop, collect information and analyse bid and bid outcome, debrief and share with resources
Motivate and lead the team and resources, encouraging a healthy, sustainable and balanced work environment
Encourage team spirit, personal development and involvement in projects and company business

Have 5-10 years’ work experience in a public-sector environment
Be fluent in written and spoken in English and French
Be stress resistant • Be curious and eager to learn
Be accurate and have a strong eye for detail
Show common sense in your approach to work
Be resilient and able to work to short deadlines and handle changing priorities
Be an excellent negotiator, highly organized, efficient and persuasive
Like a challenge and be able to work on several projects at the same time
Understand how bids are evaluated in a public-sector environment
Understand how price to win is developed with regard to European Commission proposals

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Thank you for considering a career at GOPA Consulting Group. Please fill out the following form.

Bid Manager